Join Our Team
Accounting and Office Administrator
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Position Overview
The Accounting and Office Administrator plays a vital role in supporting the mission of the Otsego County United Way by managing the organization’s financial operations, payroll, and office administration. This position ensures that financial records are accurate, administrative processes run smoothly, and the office operates efficiently, enabling the organization to focus on its community impact initiatives.
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Key Responsibilities
• Accounting and Financial Management:
• Manage day-to-day financial operations, including accounts payable, accounts receivable, and donor contributions.
• Process and record financial transactions in compliance with the organization’s policies and standards.
• Prepare monthly financial reports, including income and expense statements and balance sheets.
• Reconcile bank statements, donor accounts, and grant-related expenditures.
• Assist in preparing and monitoring budgets, providing regular updates to the Executive Director and board.
• Support annual audits and work with external auditors to ensure compliance.
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Payroll Administration
• Process payroll accurately and on time, including handling benefits, deductions, and tax filings.
• Maintain payroll records and address employee inquiries related to compensation.
• Ensure compliance with all federal, state, and local payroll laws.
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Office Administration
• Oversee general office operations, including supplies, vendor relationships, and equipment maintenance.
• Serve as the main point of contact for internal and external inquiries, ensuring prompt and professional communication.
• Maintain organized records for financial documents, donor information, and administrative files.
• Assist with scheduling meetings, coordinating events, and preparing materials for board meetings.
• Provide administrative support to the Executive Director and team as needed.
• Compliance and Organizational Support:
o Ensure compliance with organizational policies, grant requirements, and financial regulations.
o Collaborate with program staff to provide financial insights and administrative support for community initiatives.
o Assist in maintaining donor databases and tracking contributions.
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Qualifications and Skills
• Proven experience in accounting, payroll, and office administration (nonprofit experience preferred).
• Proficiency or willingness to learn in accounting software (e.g., QuickBooks Online) and donor management systems (e.g., Donor Dock or similar).
• Strong knowledge of financial principles, budgeting, and reporting.
• Excellent organizational and multitasking skills with high attention to detail.
• Strong interpersonal and communication skills, with commitment to teamwork and collaboration.
• Understanding of nonprofit compliance and grant reporting (preferred).
• Committed to supporting a positive, team-oriented environment
• Committed to helping better our community.
• Ability to interface easily and professionally with vendors, potential donors, and others.
• Ability to multi-task and work under tight deadlines.
• Ability and comfort in working independently or as part of a team on projects.
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Education and Experience
• Degree in Accounting, Business Administration, or a related field (preferred).
• 3+ years of experience in accounting, payroll, and office management.
• An equivalent combination of education and experience will be considered.
Work Environment
Office-based position with occasional opportunities to support community events and initiatives.
Benefits
Competitive salary, PTO, Simple IRA, and opportunities for professional development.
United Way Commitment
As a key member of our team, the Accounting and Office Administrator contributes to advancing the mission of the Otsego County United Way: uniting resources to build a stronger community. The ideal candidate is passionate about making a difference and ensuring operational excellence in support of our shared goals.
Application Process
Interested candidates should submit a resume and cover letter detailing relevant experience and interest in the role to Kim Akin kimberly@otsegounitedway.org.
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